Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel and Training
(i) Retired officers who are willing to serve as Inquiry Officer.
(ii) He/she should not have been penalized in a Disciplinary Proceeding case (no penalty in DP or prosecution in criminal case)
- Terms and conditions for appointment of retired officers as the Inquiry Officer.
The designated Inquiry Officer shall require to give an undertaking as follows:-(i) that he/she is not a witness or a complainant in the matter to be inquired into or a close relative or a known friend of the delinquent Government officer. A certificate to this effect will be obtained from the Inquiry Officer with respect to every inquiry and placed on record(ii) shall maintain strict secrecy in relation to the documents he/she receives or information/data collected by him/her in connection with the inquiry and utilize the same only for the purpose of inquiry in the case entrusted to him/her.
No such documents/information or data shall be divulged to anyone during the Inquiry or after presentation of the Inquiry Report. All the records, reports etc. available with the Inquiry Officer shall be duly returned to the authority which appointed him/her as such, at the time of presentation of the Inquiry Report.
The Inquiry Officer shall conduct the inquiry proceedings at a location taking into account the availability of records, station/place where the misconduct occurred as well as the convenience of the witnesses/ PO etc. Video Conferencing should be utilized to the maximum extent possible to minimize travel undertaken by the IO/PO/CO. The cadre controlling authorities will facilitate necessary arrangements for the Video Conferencing.
The Inquiry Officer shall undertake travel for conducting inquiry (in unavoidable circumstances) with the approval of an authority as may be nominated by the concerned Ministry/Department.
The Inquiry Officer shall submit the inquiry report after completing the inquiry within 180 days from the date of his/her appointment as the Inquiry Officer. Extension of time beyond 180 days can be granted only by the Authority as may be prescribed.
The rates of honorarium and other allowances payable to the Inquiry Officer will be as under:
|Items||Category||Time taken to complete the inquiry proceedings||Rate per case (in rupees)|
|Honrarium||'I'||Where the number of witnesses cited in the charge sheet is more than 10||80% of monthly basic pension drawn|
|'II'||Where the number of witnesses cited in the charge sheet are between 6-10||60% of monthly basic pension drawn|
|'III'||Where the number of witnesses cited in the charge sheet is less than 6||50% of monthly basic pension drawn|
|Transport Allowance||Rs.40,000/- per case.
Subject to the condition that for outstation journey, the actual expenses for Air/Railway AC 1 will be reimbursed in addition. (subject to the approval of the competent authority and for oustation journey by Air journey will be performed by Air India in the cheapest of the entitled class as per their status before retirement and tickets will have to be arranged through authorized /permissible sources as per MoF's guidelines;. If journey is not performed by Air India, prior approval for travelling in airlines other than Air India would be required as per the prescribed procedure; Similarly travelling by train would also be permissible/restricted as per the fair of class entitled to the officer before retirement.
|Secretarial Assistance||'I'||Where the number of witnesses cited in the charge sheet is more than 10||Rs.40,000/-|
|'II'||Where the number of witnesses cited in the charge sheet are between 6-10||Rs.30,000/-|
|'III'||Where the number of witnesses cited in the charge sheet is less than 6||Rs.20,000/-|
(a) All case records and inquiry report (two ink signed copies) properly documented and arranged is handed over to the office of Disciplinary Authority.(b) The report returns findings on each of the Articles of Charge which has been enquired into should specifically deal and address each of the procedural objections, if any, raised by the charged officers as per the extant rules and instructions.(c ) There should not be any ambiguity in the inquiry report and therefore every care should be taken to ensure that all procedures for conducting departmental inquiries have been followed in accordance with the relevant rules/instructions of disciplinary and appeal Rules to which the delinquent Government officials are governed.
Under Secretary to the Govt. of India
All Ministries / Departments (As per Standard List)
All State Chief Secretaries (As per Standard List)
|Name of the officer
(In capital letters)
|Date of retirement from government service||:|
|Last Post held before retirement||:|
|Details of the Ministry and posts held during the service||:|
|Have you ever assigned the responsibility of the Inquiry Officer||:|
|If yes, the details thereof:
Whether retired on attaining the age of Superannuation or voluntary retirement
|Whether any penalty was imposed during the service||:|
|If yes, the details thereof||:|
Permanent/Present Address &
Original O.M. & Application in PDF for download/print purposes:
appointment of retired employees as IOs procedure 15.09.2017.pdf (313.8 KB)